If a project manager sends a translation job to an external freelancer, they may choose to send a file-based project TM instead of the full main TM). The main reasons for doing this are:
- To minimize the size of the translation memory. Large file-based main TMs can be difficult to distribute to translators, as they are slow to upload and download. By replacing a large main TM with a smaller project TM (since it will include only the subset of the main TM that is relevant to the project), this issue is avoided.
- To maximize information security. By using a project TM the content of the TM is shared only on a ‘need-to-know’ basis. Project managers can control the extent to which they are sharing the TM with external parties, which is best practice for information security and confidentiality.
Depending on when you're creating the project TM, you can choose one of the following ways:
- During project creation, change the default preparation task sequence (pre-selected in the Batch Tasks step) from Prepare Without Project TM to Prepare (available as one of the drop-down options). This will add the Populate Project Translation Memories task to the default set of preparation tasks, and this will create the project TM along with the project itself. By default, Studio will create a file-based project TM.
- After project creation, if you decide to create a project TM, go to the Projects view, select the relevant project, and click on Batch Tasks > Populate Project Translation Memories.
- During project package creation, in the final step of the package creation wizard, select the 'Create a new file-based project translation memory for every package' option.
When creating a project if you want to always prepare them with a project TM by default, you can change Studio's default task sequence in File> Options> Default Task Sequence (change it from Prepare Without Project TM to Prepare).
Studio uses the main TM(s) assigned to the project to create the project TM. The project TM will contain only those translation units that Studio's file analysis of the source document(s) finds to be relevant. To determine relevance, Studio uses the settings you specify for minimum match value and maximum number of hits in the TM settings. Go to Project Settings > Language Pairs > All Language Pairs > Translation Memory and Automated Translation > Search to specify these parameters.
The name of the project TM will be the project name plus the language code. If it's a file-based TM, it will be placed in the TM subfolder of the project folder.